RFP (Request for Proposal)

A Request for Proposal (RFP) is a formal procurement document that an organization issues when it needs to purchase a product, service, or solution. The RFP outlines the project requirements, evaluation criteria, timeline, and submission instructions, allowing multiple vendors to compete for the contract.

RFPs are commonly used in both government and private-sector procurement. They provide a structured way for buyers to compare offerings on an equal footing, evaluating factors such as technical approach, past performance, pricing, and organizational capability.

A well-crafted RFP response requires careful analysis of every requirement, a compelling technical narrative, competitive pricing, and evidence of relevant experience. Organizations that respond to RFPs frequently invest in dedicated proposal teams and software to streamline the process.